When your business grows to the point where the CA asks for a bank statement and your books don't match, you know you need better accounting controls. Dhando POS includes bank reconciliation and accounting reports that bridge the gap between your daily operations and formal financial management.
📈 2026 Trend: Indian small businesses increasingly understand that accounting is not just for year-end tax filing. Real-time financial visibility — knowing accounts receivable, payable, and cash flow at any moment — is what separates growing businesses from stagnant ones. Simple accounting features integrated into billing software have made bookkeeping accessible to kirana owners who never studied accounts.
Need simple business accounting and bank reconciliation for your kirana store or retail shop? Dhando POS includes core accounting features — payment accounts (cash, bank, UPI wallets), accounts receivable (what customers owe you), accounts payable (what you owe suppliers), and P&L reporting. Accounting made practical for Indian shopkeepers, without the complexity of full-fledged accounting software.
Accounting Reports Available
These reports are generated from real transaction data — every sale, purchase, payment, and expense you enter in Dhando POS contributes to your accounting records automatically.
Payment Accounts
Before reconciling, you need to set up your payment accounts — the bank accounts, cash accounts, and digital wallets your business uses. In Dhando POS, go to Payment Accounts and add:
- Current account (HDFC Bank, SBI, etc.)
- Savings account (if used for business)
- Cash in hand account
- UPI wallet or payment gateway account
Every payment in the POS is associated with one of these accounts — cash to "Cash Account", card/UPI to the respective bank account. This creates a real-time account balance.
Bank Reconciliation — Step by Step
Download Your Bank Statement
Download a CSV or Excel bank statement from your bank's net banking portal for the period you want to reconcile.
Import to Dhando POS
Go to Bank Reconciliation → Import Statement. Upload the CSV. Dhando POS reads the transaction date, description, and amount from the bank file.
Match Transactions
The system suggests matches between bank transactions and your recorded payments. Review each suggestion — confirm matches or manually select the correct payment. Matched transactions are cleared.
Handle Unmatched Items
Bank charges, bounced cheques, or bank interest that has no corresponding record in Dhando POS — create the missing entry directly from the reconciliation screen.
Mark as Reconciled
Once all transactions are matched and the closing balance agrees with the bank statement, mark the period as reconciled. The period is locked.
📋 For your CA: Once reconciled, export your Trial Balance and P&L report. These are standard accounting documents your chartered accountant needs for tax filing, audit preparation, and annual accounts. Digital records are far more reliable than handwritten registers.
Why Reconcile Monthly?
- Catch recording errors before they compound over months
- Identify bank charges and fees you may be unaware of
- Confirm that all digital payments credited to your account are recorded
- Ensure no unauthorized transactions went unnoticed
- Maintain clean books that are always audit-ready
Who Needs This?
- Shops with bank accounts receiving card/UPI payments that need to match the bank credits
- Growing businesses moving from manual bookkeeping to organized accounting
- CA-managed businesses where the accountant wants clean digital records
- GST-registered businesses that need audit-ready books
- Partnership or Pvt Ltd companies with statutory audit requirements
Frequently Asked Questions
Dhando POS is a billing and POS-focused app with core accounting features (receivables, payables, P&L, payment accounts). For complex needs like GST return filing, depreciation, or full balance sheet, a dedicated accounting software is still needed. Dhando POS keeps billing records organized and exportable to share with your accountant.
Payment accounts represent where your money sits — cash drawer, bank current account, HDFC UPI, Paytm wallet, etc. Every sale and payment is recorded against a specific account, so you see exactly how much cash is in the drawer vs how much is in your bank at any time.
Go to Reports → Payment Account Statement for your bank account. Compare the transactions against your actual bank statement. Any discrepancy shows up immediately — useful for identifying unrecorded transactions or spotting errors.
Yes. The Contacts section shows all customers with outstanding receivable balances and all suppliers with payable balances. The combined view gives you net receivables and payables at any time — your accounts at a glance.
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